Scan Delivery Notes & Documents into SAP
Scan and archive delivery notes, invoices, personnel and customer records directly into SAP — semi-automatically at the workplace or fully automatically via the server, with barcode recognition and direct object linking.
From paper document to linked SAP document
With CaRD Scan Control your staff scan documents of any kind directly into SAP and link them to the business object or the document info record. All TWAIN-compatible scanners (ADF, duplex) and the common filing formats (PDF, TIF, PNG, JPG and more) are supported — including editing functions such as rotate, mirror, crop and multipage handling. The integration is available for GOS, SAP DVS and custom programs; all standard functions remain intact.
For higher volumes we generate barcode labels directly out of SAP (e.g. via output determination). Then you choose: semi-automatic processing via the scan client — recognising more than 20 barcode standards, with page splitting and manual assignment even for non-SAP users — or fully automatic processing via the scan server: folders are monitored, barcodes recognised, multipage documents split and automatically attached to the right SAP objects — as application or Windows service, multithreading-capable, with log and monitoring.
The scan tooling supports all common archives as well as third-party systems connected to SAP via the ArchiveLink interface — including our SharePoint archive interface, of course. An attractive licence model plus support for installation and process integration protect your investment. More on this topic (German) at scannen-und-archivieren.de.
At a glance
- All TWAIN scanners: ADF, duplex, multipage
- 20+ barcode standards, page splitting
- Semi-automatic (client) or fully automatic (server)
- Filing at GOS, DVS & document info record
- Multiple SAP systems via profiles
- Workflow integration possible
Scan client
The semi-automatic path at the workplace.
- Apply barcode, scan, done
- Rotate, mirror, delete, zoom, browse
- Documents with up to 64 pages
- Manual assignment without barcode possible
- Delivery notes, invoices, personnel & customer records
Scan server
The fully automatic path for high volumes.
- Folder monitoring & automatic assignment
- Splitting of multipage documents
- Assignment to n SAP objects in one run
- PDF generation as filing format
- Log & monitoring functions, multithreading
- No decentralised scanning stations needed
Scan control
Scanning directly inside the SAP user interface.
- Integration into GOS & standard menu
- Document types & SAP PLM integration
- Usable from custom programs as well
- All objects: customer, vendor, document and more
AI at capture time (optional)
When there is no barcode, or the assignment does not follow unambiguously from the document.
- Recognise and classify the document type automatically
- Tagging in addition to barcode assignment
- Suggestions for the matching SAP object
- Reviewable: the assignment still requires confirmation
- Opt-in — barcode and manual assignment stay unchanged
- More on the audit-proof archiving page
Compatibility
Fits into your existing archive landscape.
- All ArchiveLink-capable archives
- CaRD SharePoint archive interface
- Compatible with common archive systems
- Mobile barcode scenarios on request
Frequently asked questions
Do we need special scanners?
No — we support all TWAIN-compatible scanner models including ADF and duplex. Existing feed and document scanners can usually be kept.
How does the automatic assignment work?
Via barcodes: the labels are generated directly from SAP and applied to the documents. Client or server recognise more than 20 barcode standards, extract the assignment information and attach the document to the right SAP object — the server fully automatically including page splitting.
Can non-SAP users scan as well?
Yes. The scan client allows manual assignment without a barcode — so mailroom staff without SAP knowledge can capture documents that end up correctly attached to the SAP object.
Does this match your project?
Talk directly to our consultants — no detours.